Keep it current
Start here: Run the filled price-change practice below. Find the old price in each affected answer, prepare the replacement and compare a fresh answer with v2. A drafted update is not an updated file.
Start from an approved change. Find where the old fact appears, update the master and working copy, then ask an affected question again.
Monthly: check programs, costs, dates, contacts, policy changes and open gaps against real source owners. Immediately: update a known consequential change rather than waiting for the monthly reminder.
Change log
Date | section | source change | approving role | working copy updated
| affected question rechecked | staff informed
Gaps list
Question | what is missing or wrong | source/section | responsible role
| next action | result after correction
Keep the lists nonpersonal and readable. A source is not current merely because an AI says it is. Confirm that the master can be found and recovered through school-approved storage.
Filled change to practice
Help prepare a fictional reference update from these notes:
Current P3 v1: tuition $1,000; required kit $90; other charges unknown.
Approved P3 v2, effective December 1, 2026: tuition remains $1,000;
required kit becomes $110; other charges remain unknown.
Affected answers: Section 03 cost summary and FAQ 'Is $1,000 the
full cost?' Today, for this exercise, is December 2, 2026.
Draft replacement wording, list old phrases to find, and write the
question I should ask after replacing the active copy. Do not edit
files or claim the price is the complete program cost.
Filled change-log entry: December 2, 2026; Section 03 and cost FAQ; P3 v2 effective December 1; kit $90 → $110; reviewing role still to be named; active-copy replacement and fresh-question check pending. Do not mark those last actions done merely because the draft wording exists. New known subtotal: $1,110; complete cost still unknown.
Update the answer people use
Trace a changed fact into the reference, FAQ and working copy instead of updating only the chat. The same habit works when a personal-project date changes. Keep the prior approved version recoverable and check a fresh answer against the new source. A reminder to review is not the completed update.