# 5. Your 20-minute team kickoff

**Start here:** Read the supplied facts aloud, send the demonstration prompt, and show the source beside the answer. Let a colleague change one fact and try again before discussing another use.

Open your approved tool, keep the supplied facts visible and use the demonstration below. Let a colleague change one fictional detail and repeat the method.

**Prepare:** one approved account arrangement, one fictional example, the adopted policy and a named person for questions. Do not require staff to create personal accounts during the meeting if that has not been approved.

### Agenda

- **0-4 minutes:** Explain the task you want to improve and the limits of the trial.
- **4-10 minutes:** Demonstrate one message. Compare facts and show a correction.
- **10-16 minutes:** Let staff try a harmless task or review the example together.
- **16-20 minutes:** Have someone explain the privacy, checking and handoff rules. Choose one next task and show the error-reporting route.

### Staff take-away

```
AI at [SCHOOL]

Use it for: [approved tasks].
Use this account arrangement: [approved arrangement].
Keep private records and credentials out.
Check the original facts and sources before using an answer.
You, or the designated approver, decide what is sent or acted on.
For a wrong answer or accidental disclosure, contact [role/channel].
The current policy and reference live at [approved location].
```

**A natural opening:** “I want us to try this on routine drafting and organization. I'll show you one task it helped with and the mistake I had to correct. We are keeping student records and final decisions in our existing systems.” Adapt that to what the school has authorized.

### Ready-to-run demonstration

```
Draft a short message to our school team from these practice facts:
Thursday's educator meeting starts at 9 AM instead of 8:30 AM.
It is still in the usual meeting space. Bring one teaching question
for discussion. Nothing else about the day's schedule changes.
Keep it friendly and direct, under 70 words. Do not invent a room,
a reason for the change or a sender's name. This is a draft only.
```

Ask the tool to shorten its draft to three sentences without changing facts. Show the team the source beside the answer. Then let a colleague change the fictional time, request an email and identify what they checked. A participant who can repeat this without coaching has learned a useful habit; no presentation about AI features is necessary.

### Teach through someone’s own task

For another department, replace the staff-message example with a harmless task they recognize and can check. For family or a volunteer group, use a nonpersonal planning example. Show one correction, then let the other person do a different version; do not measure understanding by whether they watched your demonstration.