# 12. Your process and responsibility builder

Use with [Admissions handoffs](https://cowanworks.com/aicourse/learn/course-2/lesson-7) or [equipment responsibilities](https://cowanworks.com/aicourse/learn/course-2/lesson-10). Describe what happens now, let AI ask for gaps and keep a usable role-based checklist.

### Filled fictional admissions process

| Stage | Role | Input | Next step |
| --- | --- | --- | --- |
| General inquiry | Front desk | Program interest and contact preference | Record in approved inquiry system |
| Program reply | Admissions | Current program sources | Answer; ask Education about a gap |
| Unresolved program question | Admissions retains ownership | Education clarification | Update the person through normal process |
| Visit arrangement | Admissions | Available options | Confirm explicitly; a request isn't a booking |

No response-time commitment is supplied. Do not adopt this fictional table as your actual process by changing the name.

### Build your version through conversation

```
Help me clarify [recurring process]. I am [role] and want [result].
Ask one short question at a time about how work starts, the steps,
who owns each, what they can approve and where people get stuck.
Read back confirmed facts and decisions still open. Request the
particular approved source only when needed. Then draft a short
checklist and role-based handoff. Do not invent agreement or policy.
```

### Reusable handoff

Purpose; observed facts; source; next action; responsible role to confirm; approval needed; timing agreed; unresolved question. Keep personal details in the approved operational system.

For the fictional equipment issue: Operations obtains repair options, Education arranges approved teaching alternatives and the owner decides spending. The repair estimate still requires the owner’s approval. Continue useful independent work while the decision remains open.